How To Be Productive: 10 Simple Ways To Get More Done
I don’t have time for this…
I can’t focus…
There are too many things to do in a day…
If you have ever said one of these phrases to yourself, tips in this article can help you!
There are 10 of them. Many are easy to get started with. Some will take a bit of time for you to get used to it.
If you can implement all (or some of them) effectively, we are certain that you will be more productive and get more things done.
10 Simple Ways to Get More Things Done
1. Create Your To-do List and use Eisenhower Matrix to prioritize them
If you have many things to do and you don’t write it down, you will forget. To-do list helps you to organize your mind and prioritize tasks based on what has to be done soon.
It’s recommended not to multitask. Multitasking is a skill that people often believe they are good at. However, studies have shown that multitasking with more than one task can reduce the quality of work and increase the time it takes to complete tasks.
You can also use the Eisenhower matrix to help you prioritize your to-dos. Eisenhower matrix is a time management technique where the "urgent" and "important" tasks are prioritized and managed accordingly.
If you prefer an offline method, our 1% planner could be a good fit for you :)
1% Planner is a productivity planner that helps you build good habits, put your focus on what matters, and achieve more. You can check it out here.
2. Try Pomodoro Technique
The Pomodoro Technique is a time management method that breaks down work into intervals, traditionally 25 minutes in length, separated by short breaks. With the use of this technique, productivity can be increased as individuals are not distracted by the feeling of being overwhelmed with their workload.
The main idea behind Pomodoro Technique is that it encourages you to focus on one task at a time for a shorter period of time. This allows you to avoid the feelings of being overwhelmed with your workload and helps you avoid distractions.
The Pomodoro Technique was created in 1992 by Francesco Cirillo. He proposed that people could drastically increase their productivity if they would break their work into short intervals and then take small breaks in between them.
3. Get up Early & Do your Daily Rituals
Getting up early is a great way to have more control over your day. It's when the world is still quiet and peaceful. You get to do your daily rituals that you enjoy without feeling rushed or exhausted like you might later in the day.
There are a few tricks that can help you get out of bed on time.
1) Put your alarm clock far away from your bed – This way, you will have to get out of bed in order to turn it off
2) Avoid eating anything before sleeping – You need all the energy you can get before going to bed 3) Sleep with the windows open so that the fresh air wakes you up in the morning
4) Turn off your mobile phone or put it on silent mode
5) Have a set routine before going to sleep
4. Tackle your Hardest Tasks First
Generally, people often put off these difficult tasks because they tend to require more time and effort than others. But it is best to get them out of the way first thing in the morning, instead of avoiding them all day long. Tackling these hard assignments early allows for a more productive morning and frees up time later in the day.
If you like the concept of tackling your hardest tasks first, we would recommend you go reading a book called “Eat that Frog” by Brian Tracy.
The book offers techniques for prioritizing what needs to be done, including listing the most important task first as well as breaking down larger projects into a series of achievable steps. In addition, it includes tips for managing time such as blocking out periods of work and taking short breaks.
5. Set up Proper Workspace
It is important to have the right desk layout and workstation.
Workspace is one of the important factors that make you become more productive. If you don’t have proper workspace due to poor lighting, uncomfortable chairs, too small desks, too large desks or other inconveniences, you will find it difficult to concentrate.
So how to set up a workstation? Here are a few tips;
1) Use Ergonomic furniture
Ergonomic furniture, such as a chair with the right lumbar support, can help reduce lower back pain and fatigue. With proper posture and ergonomics in place, you can also reduce your risk for neck pain and carpal tunnel. It is important to have adjustable armrests, a mouse pad or wrist rest that encourages correct posture, and a monitor at eye level.
2) Create good working environment
The quality of work is determined by the environment in which it is produced. Productivity and efficiency can be improved if the surroundings are conducive to focus and concentration. This can be done by having proper lighting, reducing noise, killing social media feeds and others.
6. Follow the 80/20 rule
The 80/20 rule is a principle that states that 80% of outputs are the result of 20% of inputs. This means that in any given situation, achieving the same outcome requires an input that is closer to 20% (80-20 = 20) than to 100%.
It's not always easy to be strategic when you have many tasks to juggle. One way of finding the 20% is by identifying the most important work--the work that will really make a difference. When you are feeling overwhelmed, try asking yourself these questions:
- What are certain tasks you spend most time with in a day?
- Are you oftentimes prioritizing important work over urgent work?
- What are activities that provide you the best outcomes?
Try answering these questions and you will find your 20% that moves the needle!
7. Consider Saying ‘No’ More Often
Do you think you can do it? – yes!
Are you interested in doing business with me? – of-course!
Can you help me do it? – no problem!
If you say “yes” too often, you will eventually have to say “no” to important things in life. By saying “no”, you will be able to say “yes” to things that matter to you.
Your time is limited, consider saying “yes” and “no” wisely.
8. Work Out
It is important to exercise as it helps your body better. Hence, your mind and soul.
Ask yourself, what is the best way to stay in shape? The answer is you can’t do it sitting on your couch. This is why health experts recommend people with sedentary lifestyles to exercise at least 30 minutes a day.
Exercising on a daily basis will not only help improve your physical appearance but also boosts moods, improves cognitive functions and reduces chances of developing chronic diseases such as heart disease or diabetes.
Whether you're going jogging, doing weight lifting, or doing yoga, anything that gets your body moving will be good for you!
Meditation helps put your brain in the present moment, clears up any mental clutter, and improves focus through mindfulness.
The benefits of meditation are numerous and can be applied in both work and personal life. It will help you have more focus, be more mindful, and do things with more awareness. It is a great way to manage your stress levels, too.
If you find it difficult to get started, apps like Headspace or Brain.fm will make it easier for your with their guided sounds.
10. Delegate Works
It is important to delegate work in order to get your time back.
Jenny Blake, a career and business strategist, recommends using these steps to find out which of your tasks can be delegated:
- Tiny (small tasks but could add up over time)
- Tedious(repetitive tasks)
- Time-consuming (complex tasks that can be broken down into pieces and assigned to others)
- Teachable (tasks that you can easily teach someone)
- Terrible at (tasks that others are going them better than you)
- Time-sensitive (tasks that you won’t finish them on time if you don’t delegate)
When delegating, you can maintain maximum productivity and increase trust and commitment with your team. So don't be afraid to pass the baton. With some practice, you can become a great delegator - it might take some time but the payoff in the end is worth it!
These are 10 ways to help you become more productive.
You can start by implementing method #5; Follow the 80/20 rule. Go back and review these 10 ways and see which one will require less input but produce more output for you :)
Over to You
Are there any tips we are missing? Or have you ever tried implementing any methods above? You can share with us in the comment box below!